Data Privacy Statement
Data Privacy Statement

Data Privacy Statement

(Information provided by ORDAT in accordance with Article 13 of the GDPR)

1. Responsible Organisation

All data processing operations on the website provided under the URL www.ordat.com (hereinafter referred to as the “Website”) are within the responsibility of the ORDAT Gesellschaft für Organisation und Datenverarbeitung mbH & Co. KG, Rathenaustraße 1, 35394 Gießen (hereinafter referred to as “ORDAT”).

2. Data processing

We process the data ourselves and use the services of third-party providers in accordance with and for the purposes listed in this data protection declaration.

2.1 Newsletter dispatch

On our website we offer a newsletter service. For this purpose, we use the so-called double-opt-in procedure. Using the email address provided, we will send you a link, which you will have to access within 24 hours to confirm your registration. If this is not desired, your registration will be deleted. Following confirmation, we will save your email address until you unsubscribe our newsletter. We save your data for the purposes of dispatching the newsletter. The legal basis is Article 6 para.1 lit. a) of the GDPR.


To avoid misuse, we will also save the time of access during your registration and confirmation.
The only mandatory details required for the registration are your email address, title and surname. We will not request any additional data.


You can consent to receiving the newsletter at any time by clicking on the link contained in each newsletter or by using our contact form with effect for the future.

2.2 Job notifications

You have the option of being notified by of jobs. For this purpose, you can activate the notification by entering your email address and the respective position. For this purpose, we use the so-called double-opt-in procedure. Using the email address provided, we send you a link, which you will have to access within 7 days to confirm your registration. If this is not desired, your registration will be deleted after 7 days. Following confirmation, we will save your email address until you deactivate the notification. The legal basis is Article 6 para.1 lit. a) of the GDPR.


This data is saved in order to inform of you new jobs in the selected position. To avoid misuse, we will also save the time of access during your registration and confirmation. 


Mandatory details include your email address as well as the position that you are interested in.


You can also revoke your consent concerning the sending of notifications for the future. To do so, you can either click on the link contained in the notification email or use our contact form.

2.3 Application form

You can use our website to apply for a job. To do so, please state your contact details and upload your application documents. You can send us your application once you have checked that your details are correct. The data that you entered will be deleted when you exit our website or cancel the process. We will only save your data for the application process and the data will be deleted following completion.

For the application we require the following mandatory details as contact information

  • First name and surnames 
  • Date of birth
  • Address
  • An email address that we can contact you with
  • Curriculum Vitae
  • Covering letter

The legal basis is Article 6 para.1 lit. b of the GDPR.

We treat personal data as strictly confidential and do not disclose such data to third-parties. The addition of other documents is completely voluntary and is not necessary for the submission of the application. This data is automatically readout when the application documents are emailed to us and are recorded in our applicant management system. In doing so, the submitted documents (covering letter, curriculum vitae, certificates and other documents) as well as the information contained therein are saved. The legal basis is Article 6 para.1 lit. b of the GDPR.

You have the right to withdraw you application at any time. To do so, you can use our contact form or get in touch with our recruitment contact (Claudia Sydekum, Claudia.SydekumnoSpam@ordat.com) directly.

The applicant portal is operated by concludis GmbH, Frankfurter Strasse 561, 51145 Cologne. The website is hosted on a dedicated server belonging to Hetzner Online GmbH, Stuttgarter Str. 1 in 91710 Gunzenhausen. As a result, the data that you sent will also be processed by these companies exclusively on behalf of and upon instructions from ORDAT.

2.4 User profile

You can set-up your user profile on our website. You can use it to book seminars or events and obtain an overview. We require the following mandatory information for registration:

  • User name (can also be a pseudonym)
  • Password selected by the user
  • Email address

Following registration, we will send you a link to the email address provided and you will have 24 hours to confirm your registration. If this does not take place, your registration will be deleted (“double-opt-in”).. The data is only used to make the user profile available. The legal basis is Article 6 para.1 lit. a) of the GDPR.

You can request the deletion of your profile at any time by using our contact form.

2.5 Support/ticket portal

You can request access for our support or ticket portal via our website. A personal ticket portal access is required to use email support, the telephone hotline and the ticket portal. This is restricted to individual employees of the company authorised to deal with support. After submission, you will receive your access data within 24 hours. We will only use the data you provided to process our support or ticket services via the portal. The legal basis is Article 6 para.1 lit. b of the GDPR.

Mandatory information for the registration includes:

  • First and last name
  • Company you are employed with
  • Email address,
  • Telephone number
  • Postal address
  • Your position, your function and your department

Any other remarks are voluntary and not required for the registration. You can request the deletion of your profile at any time by using the contact form.

2.6 Contact form

You can inform us of your concerns by using our contact form, which is accessible via the “Contact” link on the bottom of the website. Once you have sent us a completed form, we will send you a copy to your email address. The data provided will only be used to respond to your respective concern. The legal basis is Article 6 para.1 lit. a of the GDPR.

Mandatory information includes:

  • Title
  • First and last name
  • Email address
  • Free text field to enter a message

2.7 Request form white paper

You can request a white paper on our website via the download form. Once you have sent us a completed form, we will send the white paper to your email address. The data provided will only be used to send you the white paper. The legal basis is Article 6 para.1 lit. a of the GDPR.

Your email address is required for this.

Furthermore, you can voluntarily provide your name, surname and company.

2.8 Data transmission to third-parties

The transmission of data to third-parties outside ORDAT beyond the companies listed in this data protection declaration, may only take place with your direct consent unless the transmission is authorised through applicable statutory provisions.

2.9 User profiles using pseudonyms during the use of the website, use of cookies

For purposes of advertising, market research and for the needs-based design of the website, we gather usage data on the use of the website with the help of cookies. The data is collected using pseudonyms. As a pseudonym, the first time a cookies is used, a random sequence of number and/or characters is generated.

Cookies are small text files that are stored on the hard drive of the browser used and the cookie that is set (by us) is used to allow specific information to be gathered. Cookies cannot perform any programmes or transmit viruses on to your computer. They are used to make the internet offer more user-friendly and effective.

The website uses the following types of cookies, whose scope and functionality will be explained below:

Transient cookies are automatically deleted when you close the browser. This also includes the session cookies. These save a so-called session ID, which enables various queries of your browser to be assigned to a joint session. This helps recognise your computer, if you return to the website. The session cookies are deleted when you log out or close the browser.

Persistent cookies are automatically deleted after a specified period of time, which can differ depending on the cookie. You can delete the cookies at any time in the safety settings of your browser.

You can configure your browser settings according to your wishes and e.g. reject the acceptance of third party cookies or all cookies. We would like to point out that you may not be able to use all the functions of the website.

We create usage profiles from the usage data collected. These usage profiles are created in a pseudonymous form and are not merged together with user data, for example, the log data of the internet browser (see above Fehler! Verweisquelle konnte nicht gefunden werden.). The legal basis is Article 6 para.1 lit. a of the GDPR or Article 6 para.1 lit. f of the GDPR.

Please see 2.9.3 for information about the user’s right to object profiles with pseudonyms.

2.9.1 Google Analytics

We collect data to create usage profiles with pseudonyms according to 2.9 the services of Google (Google, Inc., 1600 Aphitheater Parkway, Mountainview, California 94043, USA; policies.google.com). We transmit the user’s IP address as well as pseudonymous usage data in the scope represented below (text provided by Google) to the respective provider.

This website uses Google Analytics, a web analysis service from Google Inc. ("Google"). Google Analytics uses what are known as “cookies”, text files which are stored on the user’s computer and permit the analysis of use of the website. The information about the user’s use of this website gathered by the cookie is, as a rule, transmitted to a Google server in the USA and stored there. IP anonymization is activated on this website, meaning that Google will first abbreviate the user’s IP address within the European Union, or in other treaty states of the European Economic Area. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. On behalf of the operator of the website, Google will use this information to evaluate the user’s use of the website for the purposes of generating reports on website activity in order to provide the website operator with further services related to website and internet use. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Objection (Opt-out)
You can prevent the storage of cookies by using the appropriate setting on your browser software; however we would point out to users that if you do this, you may not be able to use all functions of this website to their full extent. In addition, users can prevent Google from collecting the data on their use of the website (including their IP address) generated by the cookie, and also prevent the processing of this data by Google by downloading and installing the browser plugin available via the following link: Browser Plugin.

The current link is:
tools.google.com/dlpage/gaoptout?hl=de


Especially for mobile browsers, the user has the ability to prevent the collection of data generated by this cookie and related to his/her use of the website (incl. the user’s IP address) to Google and the processing of this data by Google by clicking on this link, which sets an opt-out cookie.

For further information on terms of use and data protection at Google, please visit: www.google.com/analytics/terms/gb.html or policies.google.com.

Please note that Google Analytics has been upgraded on this website using the code "anonymizeIp”, in order to facilitate the anonymised collection of IP addresses (IP masking).

2.9.2 Wired Minds

This website uses Wiredminds Services ('www.wiredminds.de') to collect and process data anonymously for continuous optimization and analysis of our website. This may include the use of cookies, which also collect and store data in pseudonymous form. Under no circumstance, will the data be used to personally identify a visitor (provided this were technically possible) nor are they linked to the data on the user to whom a pseudonym has been assigned.

If you still disagree, click on the following link to revoke the use of your visit data and to completely disable website tracking: wm.wiredminds.de/track/cookie_mgr.php?mode=dont_track_ask&websitesel=e23cd3f4e2996837&lang=de

The provider of this service is wiredminds GmbH, Lindenspürstraße 32, 70176 Stuttgart. Telephone: +49 711 585 331-0, Fax: +49 711 585 331-11.

2.9.3 The user’s right to object

The user has the right to object the creation of pseudonymous user profiles.

The user can deactivate the storing of cookies, restrict it to specific website on his/her browser or set up his/her browser so that the user is notified as soon as a cookie is sent. The user can delete cookies from the computer’s hard drive at any time.

3. Users’ rights

You have the following rights towards ORDAT with respect to the personal data concerning you:

  • Right to information
  • Right of rectification or deletion
  • Right to restriction of processing
  • Right to objection to the processing
  • Right to data portability

Relevant applications can be submitted at any time to the contact details listed below 5.

You have the right to complain to data protection authority about the processing of your personal data.

4. Storage and deletion

We will delete your personal data once they no longer need to be stored or restrict processing if there are statutory retention obligations.

5. ORDAT contact details and contact details of the ORDAT data protection officer

Our contact details are as follows:

ORDAT Gesellschaft für Organisation und Datenverarbeitung mbH & Co. KG
Rathenaustraße 1
35394 Gießen

Telephone: +49 (641) 79 41- 0
Telefax: +49 (641) 79 41- 1 32

E-Mail: infonoSpam@ordat.com

For any questions concerning data protection, please contact our data protection officer at datenschutznoSpam@ordat.com.

You want to know it exactly ? Then contact us!